Putting the "Human" back in Human Resources
Welcome to the City of Orem! We are excited to have you join our team. To the right you will see a list of thirteen categories all containing information regarding benefits and policies here at the City of Orem. Please click on the blue heading of each category to view the documents in that category. You will need to review all the documents in ALL the categories!
Additional information regarding our PEHP medical plans can be found in this PEHP New Hire Booklet.
You can also watch this interactive video https://www.easy-lms.com/orem-city-2020-employee-benefits/course-42931 to help you better understand the benefits discussed in categories 2 through 6!
Once you have reviewed all the information you will need to complete the forms and online enrollment discussed in categories 11, 12 and 13. Below are the directions for those categories:
#11. New Hire Paperwork – Complete the new hire forms by selecting which type of employee you are (general employee, police officer or firefighter). You will be required to upload a photo of your form(s) of ID to verify your employment eligibility to work in the United States. If you fail to complete the new hire paperwork and provide a photo of your ID within three days of your date of hire, your employment will be terminated. This is per federal law. If you are currently employed by the City of Orem as a non-benefited flex employee and are moving to a full-time position, select which type of employee you are (general employee, police officer, or firefighter) in the “Moving from Flex to Benefited” in section #11.
#12. Retirement Enrollment Forms – Instructions for completely the retirement enrollment forms can be found in the section below. Please read the instructions thoroughly and follow them exactly. You will need to complete the ICMA-RC 401K enrollment form and after you decide which company you want to have your 457 with you will do their enrollment form. You will need social security numbers and dates of birth for everyone you will want to list as a beneficiary.
#13. Online Benefit Enrollment – Complete your online benefit enrollment. Detailed instructions were emailed to you. This online enrollment will enroll you in all benefits discussed in categories 2 through 6. Before you sit down to do this online enrollment you will need social security numbers and dates of birth for all dependents as well as anyone you will want to list as a beneficiary.
If you have questions please contact HR.
a. Probation Period and Performance Evaluations
b. Parking Policy
c. Employee Declaration
d. Employees Work Ethics and Disclosure Policy
e. Workers Compensation
f. Charitable Campaign Procedures
a. Enrollment and Eligibility
b. PEHP Medical Insurance Plans Summary
c. PEHP Medical Networks
d. PEHP Plan Details
e. Dental Select Dental Insurance Plan Summary
f. Medical and Dental Summary Chart
g. Health Savings Account Eligibility and Covered Expenses
h. Health Savings Account Quarterly Deposit Chart
a. Healthcare Flexible Spending
b. Limited Purpose Flexible Spending
c. Dependent Care Flexible Spending
a. Basic Life Insurance, AD&D and Dependent Life Insurance
b. Voluntary Supplemental Term Life Insurance
a. Short Term Disability Insurance
b. Long Term Disability Insurance
a. Allstate Accident Insurance
b. EyeMed Vision Insurance
a. Utah Retirement Systems & ICMA-RC 401K Summary Chart
c. Tier 2 URS Pension Information
d. 457 Deferred Compensation Plans (Social Security Replacement)
g. Windfall Elimination Provision
h. Retirement Health Savings Plan
a. Blomquist Hale Employee Assistance Program
b. Wellness Program
c. Orem City Employees Federal Credit Union
a. Children’s Health Insurance Program (CHIP)
b. Utah Protection of Public Employees Act
c. New Health Insurance Marketplace Coverage Options and Your Health Coverage
New Benefited Employees
Moving from Flex to Benefited
a. Review the information in Step 7 above.
b. Follow the instructions and complete the appropriate retirement enrollment forms in the section below.
a. Detailed instructions regarding online benefits enrollment were emailed to you. This online enrollment will enroll you in all benefits discussed in Steps 1 – 6.
It is very important that you read ALL the instructions below and do exactly as they state. The retirement enrollment forms to the right can NOT be completed and signed electronically. You will need to print these forms, complete them and return them to HR. You can bring them to the HR office (in person drop off is not currently available due to COVID-19), email them to firstname.lastname@example.org or fax them to 801-229-7306.
The retirement enrollment booklets (found above in the “Benefited New Hire Information” section in category 7) give you all the information you need to complete the enrollment forms to the right.
Since you are 100% vested upon hire with both the 401K and the 457 you must indicate on the enrollment forms how you want the money sent to the accounts to be invested. ICMA-RC has a separate investment sheet which contains the fund code numbers you will need to complete the ICMA-RC 401K and 457 enrollment forms. Mass Mutual does not have fund codes you will just simply put the percentage next to the fund you want to invest in. Please make sure that your investments total 100% when you are done.
ICMA-RC 401K – If you would like money deducted out of your paycheck for the ICMA-RC 401K you will check the “Elective pre-tax deferrals” box in section 2. You MUST put a percentage NOT a dollar amount.
Mass Mutual and ICMA-RC 457 – The city offers you the choice between two companies for your 457. Review each company’s information and then decide which company you would like to enroll with. Only fill out the form of the company you wish to enroll with.
If you have chosen ICMA-RC you will complete the ICMA-RC 457 Enrollment Form. You will need to indicate how much money you would like deducted from your pay check. Check the “Pre-tax contributions” box in section 2. You MUST put a percentage NOT a dollar amount you want deducted out of your pay check. Remember the city will match 4% of what you contribute to the 457!
If you have chosen Mass Mutual you will complete the Mass Mutual 457 Enrollment Form. You will need to tell us how much money you would like deducted from your pay check. In section A in the “Employee $ or % Amount” box you will indicate the percentage NOT a dollar amount you want deducted out of your pay check. Remember the city will match 4% of what you contribute to the 457!
If you have questions please contact HR.
Check here for Job Descriptions and Pay Information for your job.