Human Resources

Putting the "Human" back in Human Resources

HR Forms

All the HR forms in one place and online.

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Benefited New Hires

Welcome!

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Health Benefits

Stay healthy my friends.

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Employee Resources

Tools to Succeed.

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Retirement Info

It'll be here before you know it.

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Benefited New Hire Information

Welcome to the City of Orem!  We are excited to have you join our team. To the right you will see a list of thirteen categories all containing information regarding benefits and policies here at the City of Orem.  Please click on the blue heading of each category to view the documents in that category.  You will need to review all the documents in ALL the categories!

Additional information regarding our PEHP medical plans can be found in this PEHP New Hire Booklet.

You can also watch this interactive video https://www.easy-lms.com/orem-city-2020-employee-benefits/course-42931 to help you better understand the benefits discussed in categories 2 through 6!

Once you have reviewed all the information you will need to complete the forms and online enrollment discussed in categories 11, 12 and 13. Below are the directions for those categories:

#11. New Hire Paperwork – Complete the new hire forms by selecting which type of employee you are (general employee, police officer or firefighter).  You will be required to bring your form(s) of ID into the HR office (Room #103) to verify your eligibility to work in the United States. Copies of your ID will not work. If you fail to complete the new hire paperwork and bring your ID into HR within three days of your date of hire, your employment will be terminated.  This is per federal law. If you are currently employed by the City of Orem as a non-benefited flex employee and are moving to a full-time position, select which type of employee you are (general employee, police officer, or firefighter) in the “Moving from Flex to Benefited” in section #11.

#12. Retirement Enrollment Forms – Instructions for completely the retirement enrollment forms can be found in the section below.  Please read the instructions thoroughly and follow them exactly.  You will need to complete the ICMA-RC 401K enrollment form and after you decide which company you want to have your 457 with you will do their enrollment form. You will need social security numbers and dates of birth for everyone you will want to list as a beneficiary.

#13. Online Benefit Enrollment – Complete your online benefit enrollment.  Detailed instructions were emailed to you.  This online enrollment will enroll you in all benefits discussed in categories 2 through 6. Before you sit down to do this online enrollment you will need social security numbers and dates of birth for all dependents as well as anyone you will want to list as a beneficiary.

If you have questions please contact HR.

1. Introduction and Policies & Procedures

a. Probation Period and Performance Evaluations

b. Parking Policy

c. Employee Declaration

d. Employees Work Ethics and Disclosure Policy

e. Workers Compensation

f. Charitable Campaign Procedures

2. Medical and Dental Insurance, HSA, COBRA

a. Enrollment and Eligibility

b. PEHP Medical Insurance Plans Summary

c. PEHP Medical Networks

d. PEHP Plan Details

e. Dental Select Dental Insurance Plan Summary

f. Medical and Dental Summary Chart

g. Health Savings Account Eligibility and Covered Expenses

h. Health Savings Account Quarterly Deposit Chart

i. COBRA

3. Flexible Spending Accounts

a. Healthcare Flexible Spending

b. Limited Purpose Flexible Spending

c. Dependent Care Flexible Spending

4. Life Insurance

a. Basic Life Insurance, AD&D and Dependent Life Insurance

b. Voluntary Supplemental Term Life Insurance

5. Disability Insurance

a. Short Term Disability Insurance

b. Long Term Disability Insurance

6. Voluntary Benefits

a. Allstate Accident Insurance

b. EyeMed Vision Insurance

7. Retirement

a. Utah Retirement Systems & ICMA-RC 401K Summary Chart

b. ICMA-RC 401K Enrollment Booklet

c. Tier 2 URS Pension Information

d. 457 Deferred Compensation Plans (Social Security Replacement)

e. ICMA-RC 457 Enrollment Booklet

f. Mass Mutual Enrollment Booklet

g. Windfall Elimination Provision

h. Retirement Health Savings Plan

8. Miscellaneous Benefits and Programs

a. Blomquist Hale Employee Assistance Program

b. Wellness Program

c. Orem City Employees Federal Credit Union

9. Required Notices

a. Children’s Health Insurance Program (CHIP)

b. Utah Protection of Public Employees Act

c. New Health Insurance Marketplace Coverage Options and Your Health Coverage

10. Required Material for Your Review

a. Employee Handbook

b. Watch the harassment training video by clicking this link: https://youtu.be/tVtJcVbbjcA

12. Complete Retirement Enrollment Forms

a. Review the information in Step 7 above.

b. Follow the instructions and complete the appropriate retirement enrollment forms in the section below.

13. Complete Online Benefit Enrollment at infinityhr.com.

a. Detailed instructions regarding online benefits enrollment were emailed to you. This online enrollment will enroll you in all benefits discussed in Steps 1 – 6.

Retirement Enrollment Forms

 

It is very important that you read ALL the instructions below and do exactly as they state. The retirement enrollment forms to the right can NOT be completed and signed electronically.  You will need to print these forms, complete them and return them to HR.  You can bring them to the HR office, email them to ampeterson@orem.org or fax them to 801-229-7306. 

 

The retirement enrollment booklets (found above in the “Benefited New Hire Information” section in category 7) give you all the information you need to complete the enrollment forms to the right.

 

Since you are 100% vested upon hire with both the 401K and the 457 you must indicate on the enrollment forms how you want the money sent to the accounts to be invested.  ICMA-RC has a separate investment sheet which contains the fund code numbers you will need to complete the ICMA-RC 401K and 457 enrollment forms. Mass Mutual does not have fund codes you will just simply put the percentage next to the fund you want to invest in.  Please make sure that your investments total 100% when you are done.

 

ICMA-RC 401K – If you would like money deducted out of your paycheck for the ICMA-RC 401K you will check the “Elective pre-tax deferrals” box in section 2. You MUST put a percentage NOT a dollar amount.

 

Mass Mutual and ICMA-RC 457 – The city offers you the choice between two companies for your 457.  Review each company’s information and then decide which company you would like to enroll with.  Only fill out the form of the company you wish to enroll with.

 

If you have chosen ICMA-RC you will complete the ICMA-RC 457 Enrollment Form.  You will need to indicate how much money you would like deducted from your pay check.  Check the “Pre-tax contributions” box in section 2.  You MUST put a percentage NOT a dollar amount you want deducted out of your pay check.  Remember the city will match 4% of what you contribute to the 457!

 

If you have chosen Mass Mutual you will complete the Mass Mutual 457 Enrollment Form.  You will need to tell us how much money you would like deducted from your pay check.  In section A in the “Employee $ or % Amount” box you will indicate the percentage NOT a dollar amount you want deducted out of your pay check. Remember the city will match 4% of what you contribute to the 457!

 

If you have questions please contact HR.

    • PEHP Health – All your healthcare needs in one place
    • Health Equity – Managing your health savings account online
    • Life Insurance & Accidental Death/Dismemberment – Information on the city’s available life insurance policies

Employee Resources

Tools for the job.

  • EMPLOYEE ETHICS & DISCLOSURE POLICY

    An employee without ethics is a wild beast loosed upon this world.

  • Can you hear me now?

  • EQUAL EMPLOYMENT OPPORTUNITY PLAN

    Let all things be equal among you.

Retirement Information

Retirement is the ultimate adventure.

  • Utah Retirement Systems Online

    Manage the old nest egg.

  • Utah Retirement Systems Online

    Manage the old nest egg.

  • URS Tier 1 Retirement Guidebook

    Prepare to ride off into the sunset.

  • Phone: 800-528-9009 | Fax: 877-526-2531 | User ID is Social Security Number without dashes and PIN is assigned in the ER packet. If you cannot access your account, call 1-800-528-9009.

Job Descriptions and Pay Information

Check here for Job Descriptions and Pay Information for your job.